Staff Accountant – Posted 09/05/19 – Review of applications begins 09/30/19 and continues until position is filled
Job Classification: Full-time
Work Schedule: Monday-Friday, 8 am – 5 pm
Occasional evening and weekend hours
Reporting Relationship: Controller
The Staff Accountant is responsible for basic accounting functions, including accounts receivable, accounts payable, general ledger and payroll.
- Manages all facets of accounts payable, including reviewing, coding and processing accounts payable check requests for both private and State funding, handling vendor inquiries, and maintaining system records.
- Administers all facets of accounts receivable and cash receipts functions, including preparation of customer invoices, maintaining customer records, following up on delinquent balances, processing cash receipts and preparing bank deposits.
- Processes payroll, including summarizing timesheets and leave time, entering payroll data and changes, and generating paychecks.
- Assists Alumni Association members and customers with merchandise orders and membership renewals, via telephone and in person.
- Prepares various monthly and year-end reports including inventories, bank reconciliations, sales tax returns and other account analyses and reconciliations.
- Assists with monthly journal entries, financial statements and special projects, as requested.
- Other duties as assigned
- Bachelor’s degree in accounting preferred.
- A minimum of three (3) years accounting work experience is required, experience in university, health organization, or other nonprofit settings preferred.
- Excellent written and spoken English skills when dealing with employees, vendors, Association members and customers, communicating in a courteous and professional manner.
- Neatness in appearance, maturity, cultural depth and breadth, discipline, initiative, and integrity.
- Detail oriented, accurate and ability to handle deadlines.
- Competent computer skills and knowledge of various accounting software programs and Microsoft Office (Word and Excel).
- Ability to independently initiate, organize and follow through with assigned responsibilities.
- Ability to stoop, kneel, crouch, crawl, reach, stand, walk, push, pull, lift, grasp, feel, talk and hear.
- Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
- Ability to read computer screens, e-mail and mail, talk on the phone.
- Specific vision requirements include close vision, distance vision, depth perceptions, and the ability to adjust focus
- Sedentary work with the ability to sit for extended periods of time; exerting up to ten (10) pounds of force and/or negligible amount of force frequently or consistently to lift, carry, push, pull or otherwise move objects, including the human body . Occasional exertion of up to fifty (50) pounds of force, and/or up to twenty (20) pounds of force to move objects.
- Ability to work outside normal business hours as necessary, including occasional nights, weekends, and early mornings.
- Ability to work independently and in a team setting.
- Ability to organize, multi-task, plan and set priorities with attention to detail and quality and with minimal supervision.
- Professional and deadline-oriented environment in an office setting.
- Moderate noise (i.e. business office with computers, phone, and printers, light traffic)
- Interaction with staff, alumni, students, University colleagues, and vendors.
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.